Businesses relocate their offices for various reasons. While some have grown and need a bigger space to accommodate their business needs, others desire a new place to improve their clients’ and employees’ safety. Others cite brand enhancement and innovation as reasons for changing their office locations. Relocating your office can help you improve and streamline your business operations. Do you need more space to function at your best? Consider looking into office space rental in Arlington. Here, you can find spaces that are perfect for your business needs. Whether you’re looking for a temporary solution or long-term lease, we have what you need. From traditional office buildings to modern coworking spaces, we’ve got you covered.
Moreover, updated amenities and comfortable spaces can make work more enjoyable for your employees. This, in turn, can increase productivity. Despite these benefits, office relocation can be an unwelcome distraction. However, you can minimize problems with the appropriate steps. So, are you planning to move your office soon? If yes, here’s what to do to achieve the best results.
- Create an office relocation plan
Since office relocation is a huge project, you can’t afford to tackle it in a disorganized manner. This makes it important to create a plan. An office relocation plan outlines and identifies the necessary steps to complete your move in a detailed manner. Not only does it prevent time waste item loss, but it also helps you to avoid the stress associated with disorganization and chaos. You can begin the process by organizing a planning team and appointing a leader. As a tip, choose a person with organization and decision-making skills. You’ll also find it helpful to work with a small planning team to achieve the best results.
It’s also prudent to ascertain key dates like your lease termination, new lease signing, relocation date, and new office renovation date. Since you want your new office space to be better than your previous one, you want to map out your new office space and furniture layouts. You also want to draw a realistic budget to aid your relocation process. Here are more helpful tips for creating a great office renovation plan.
- Communicate effectively with your employees
Moving can cause work disruptions and downtime. Moreover, you risk losing your staff if they aren’t comfortable with the move. However, you can maintain your staff and reduce downtime when you practice effective communication with your staff. Some workers may not see the need to move, while others may consider the new office’s proximity to their homes. Some may also have questions regarding what to pack and leave behind. It’s prudent to consider your staff’s needs and fears when crafting the message. Determining the most effective communication channel is also essential.
You can consider using multiple methods like emails, periodic meetings, and posted signs. As a tip, ensure that you are genuine about what workers should expect when moving to a new office. You also want to notify your staff about the new procedures and changes at the new office. For instance, you can relay the new address and revise fax and phone numbers. Announcing the new parking arrangements and building rules is also expedient, so keep this in mind.
- Clean out your office
As your relocation date moves closer, you want to begin the process of deep cleaning your office. While moving every item to your new place is tempting, it’s not always the best idea. Not every item or equipment will be functional in your new office, and you’ll accumulate unnecessary clutter. Therefore, it’s essential to eliminate the clutter before the move. To get started, conduct an audit of what your employees need or don’t need. For instance, having five whiteboards when two are adequate may seem wasteful. Likewise, identify and dispose of furniture or equipment you don’t need anymore by donating or selling them.
You can also consider converting paper documents to digital copies and shred them accordingly. Old pens, coffee mugs, outdated calendars, cards, and redundant files should also be trashed. Your employees can also play their part by clearing their desks, so keep this in mind. If you find deep cleaning your office overwhelming, you can consider working with professional cleaning services to get the best results. Decluttering and cleaning often generate much waste and debris. This makes it important to work with dumpster rental companies like Breeding Roll Off to properly dispose of your waste.
- Partner with a professional moving company
Moving all your stuff to the new office can be stressful for you and your employees, making it important to work with a professional moving company. Not only will your employees appreciate the help, but you can also avoid unnecessary downtime. Likewise, you can rest assured that your vital equipment will not be damaged during the move. A professional moving company will also ensure you don’t lose anything while delivering your office stuff to your new location on time. Seeing these benefits, you want to consider working with these experts if you haven’t already. When selecting a moving company, ensure that you properly research various companies to determine the most suitable option. Fortunately, online reviews from third-party sites and testimonials can help you make an informed decision, so keep this in mind.
Likewise, ensure that your movers have the necessary accreditations and experience to ensure a smooth moving process. You can juxtapose quotes from various companies to get the best value for your money. However, you want to avoid suspiciously low prices, as you may not get the best service. Moreover, some companies offer low quotes but add extras, leading to a significantly higher price, so you want to avoid this. You also want to ensure that they have adequate insurance for property loss or damage. But getting additional insurance is also helpful, so feel free to consider this.
- Secure your data
Your data is essential for your business operations and must be protected. However, there’s no telling what may happen to your hardware and files when moving to your new office. Damaged computers and hard drives can be disastrous, as you risk losing important documents and data. Therefore, you’ll find it helpful to back up your data before moving so that you can still retrieve them irrespective of the damage to your computer or hard drives. You can consider cloud storage and service providers for the best results.
