Hosting a party is more work than many people like to think. Whether you are holding a party for a special event, a holiday, or just because so much work goes into being your amazing party host.
The average party can also get expensive, with the average party planning cost reaching $1,422.65 per year. Yet, despite this eye-watering figure, not every party has to break the bank.
Here are some great party-planning tips to empower you to become the ultimate host.
- Declare Your Intention
Everyone has their own strategies for planning a party. Yet of the nearly 18,000 professional party hosts in the U.S., all agree that it is important to declare the party’s intention. Every party is different, and knowing the unique flavor of the party will define how you plan the rest of your event.
For example, a birthday party is very different from a Halloween party. It also helps your friends and family members to know what they can expect, and whether it’s the type of party they would like to attend in the first place.
The intention and purpose of the party are not only so you can start planning but should also be visible on any invitation.
- Write Out the Guest List
The average person is busier than ever before. Perhaps the biggest challenge of hosting any party is finding a time and a date that works for most people. Everyone is being pulled in so many directions that you will typically have to focus on a date and time that works for the majority. Trying to please your whole guest list will only lead to planning paralysis.
But who do you ask?
This is the time to begin writing out your guest list. Concentrate on the most important guests, such as close family and friends. Categorize your guest list.
If a minor guest or a plus one cannot make it, that’s no reason to alter your date and time. [Instead, you can do an alternative, like having a video or hosting it online. You must know how live streaming works to make it organized and perfect. However, if most of your close friends or family are busy, you may need to return to the drawing board to find a more convenient time.
Your provisional guest list can also support you in determining a suitable venue, such as your home, and the supplies you’ll need to ensure your party goes off without a hitch.
- Location, Location, Location
Your location will impact everything from how many people you can host to your party’s overall vibe and flow. It also works out the attire, weather factors, food, seating, and whether you’re holding a formal event or a casual affair. If you’re holding a magic or witch themed event, you’re going to want a magical event space for the perfect atmosphere.
The most crucial aspect of your chosen location is its convenience for your guests. It’s the same reason many people groan when a couple plans a destination wedding. Many of their friends and family may be unable to afford to make the trip.
The most accessible location is always your home, but you will be limited by space. However, your home is perfect because it doesn’t cost you anything to rent the place out for your party, and you can decorate however you see fit.
- Add Some Custom Touches to Your Event
Everyone wants their party to be memorable. There are numerous effects that can be added to make the party memorable not only for the hosts but also for the guests. You can even checkout cryofx.com to explore the vast range of products to incorporate unique and special effects in the party. You can also arrange for curtain drop to take your event to the next level, or check out the spooky offerings available in halloween decorations to set the perfect Halloween vibe that is spooky yet fun!
For example, come up with some custom wall decorations or custom toothpicks for your tables. Your guests will notice these touches, which cost only a small amount to bring to your party.
Inflatables are another great way to add a unique and personalized touch to your party by incorporating them into the basic decorations. Not only are custom inflatable products a cost-effective way to make your party come alive, but they can be customized with logos or vibrant colors that represent the theme of your gathering. You can choose from inflatable chairs, sofas, tiki bars, tents, and much more. With the addition of lighting, you can also make them glow in the dark for an extra festive touch. Inflatable props are safe and durable and can be used both indoors and outdoors depending on your needs.
If you’re feeling generous, consider making up some custom gift bags. Add some little candies and other cost-effective accessories to show your appreciation for your guests.
- The Music Sets the Mood
Different music has been proven to have an emotional impact on people. For example, a study from the University of Berkley showed that music could make us feel 13 different overarching emotions, ranging from joy to eroticism.
Your choice of music at the party will subtly influence how everyone feels. For example, there’s a reason why a formal dinner party tends to have jazz and lounge music rather than hard rock and heavy metal.
The music plays a part, so make sure you take the time to go over your setlist. Think about your audience and their tastes. Mainstream music, especially from decades past, will always work for people without offending them.
Finally, make sure you monitor the volume carefully. Nobody wants to be trying to have a conversation when the music is too loud.
- Food and Refreshments
Food and drink planning is the foundation of any party. People want to feel like they’re taken care of, but you don’t want to blow your budget or spend days chained to the kitchen.
Make sure you accommodate different dietary needs and match the dishes to the party’s intention. For example, a casual Halloween get-together is a time for a few drinks and finger foods rather than a five-course special.
Create some variation in the foods you offer, and make sure there’s plenty to spare in case one of your snacks becomes wildly popular.
If you’ve got close friends and family attending, feel free to reach out to ask for some suggestions.
- Keep it Simple
Hosts often stress themselves out by trying to plan every minute aspect of a party. Understand that most guests don’t care. It’s about the people they meet and the ambiance. Nail these two things, and you’re already halfway to the perfect party.
Don’t sweat the small stuff because a host that is too stressed finds it impossible to enjoy their own party, and that’s not what party planning should be about.
Conclusion
Whether you’re a first-time host or looking to up your game, planning a party is challenging and gratifying all in one.
Focus on the significant aspects of your party and consider what most of your guests are looking for: a fun time.
What are your top tips for planning a party?
